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ibs Store

MERCHANDISE PLANNING AND ORDERING

ibs Store manages the full ordering process with features such as manual creation of orders, automatic order creation and order duplication.

ORDER CREATION
  • Order Creation

ibs Store manages the order creation process from the requisition to the definitive order.

ibs Store is able to adapt to the retailer's organization
Orders can be created according to the the Supply Chain management.
Stores can place orders to a distribution center (Warehouse or Platform) or directly to a supplier.

“AUTOMATE THE ORDERING PROCESS TO SAVE TIME”

ibs Store automatically creates the order requisition. The automatic creation is particularly advantageous in cases of regular orders and with products that need continuous replenishment.
Users have the ability to determine the replenishment mode for products such as order point, refilling method (min/max quantity) or restocking method that will trigger automatic orders and suggested quantities to be ordered.
This functionality permits time gains in the order creation process, to avoid missing orders and to create and guarantee a sufficient level of stock to the store.

For other products where the creation of automatic order requisition is not relevant, ibs Store includes ease-of-use functionality in the manual creation.


  • Item Keyboarding functionality enables a fast manual order creation process.
  • Order Duplication permits time gains in the manual creation process and enables users to work optimally.

  • Product Definition

ibs Store helps the user to define the products and related quantities to be ordered.

GATHER ALL PRODUCT INFORMATION TO HELP THE USERS IN THE DECISION

ibs Store provides different information to the users:

  • Sales history of the products
  • Order schedule and Delivery time of the products
  • Visualization of the orders that are in process (store orders already sent to the distribution centers and suppliers)
  • Suggested quantities

This information allows users to better determine the right quantity to be ordered and avoid overstock or out-of-stock products that may result in a huge loss of money.

Quantities are suggested to help users prevent errors; however, users can always accept or modify the quantities according to their knowledge of the market and need. They always remain the decision-maker.



  • Order Optimization

The order optimization is an important step in the order creation and can lead the retailers to reduce the cost of the replenishment process.

ibs Store enables the optimization of the created order according to different parameters:


  • Products
  • Supplier and logistic channel
  • Time and frequency in the delivery
  • Purchase order quantities
  • Purchase condition
  • Logistic cost

ORDER COMMUNICATION AND FOLLOW UP
  • Order Transmission

ibs Store gives users the ability to edit order forms ready to be sent to the distribution center or supplier by different transmission mode (email, EDI, …).
Once the order form is transmitted to the distribution center and supplier, these ones may accept or reject the order, product cost or quantities.
ibs Store supports this process and integration a confirmation note and a log of modifications of different information following their feedback.



  • Order Creation

ibs Store manages the order creation process from the requisition to the definitive order.

ibs Store is able to adapt to the retailer's organization
Orders can be created according to the the Supply Chain management.
Stores can place orders to a distribution center (Warehouse or Platform) or directly to a supplier.


Once the Order is created, a Receiving Planning and Receiving Portfolio available is automatically updated.
Dedicated teams are informed in real-time of the expected arrival.
They get a global view of the work to be done and can organize their tasks accordingly.



  • Order Follow Up

ibs Store enables users to follow the progress of each created order through a dedicated portfolio. It is possible to check the order that have been totally and partially received, orders to be closed and to be cancelled (the orders follow up is supported by the creation of dynamic status in ibs Referential that enables to fit any business needs).


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